Faculty & Staff

The process for requesting a purchase depends on what is needed:

• To request goods/items, shop on UND Marketplace. Please refer to the Purchasing Instructions guide for details.
• To request technology, submit a UIT Purchasing and Procurement Request. Please refer to the Technology Request Procedures guide for details.
• To request conference registration or a professional membership, complete the CEHD Membership/Registration Request Form.
• To request travel, complete a CEHD Employee Travel Authorization Form.
• To request anything not listed above or available through UND Marketplace, complete a CEHD Purchase Request Form.

• Use Follett Discover to request textbooks for your courses.
• If you need a desk copy, contact the publisher. If they do not have a desk copy available, complete the CEHD Textbook Request Form to request a purchase. Include a copy of your communication with the publisher.
• Please refer to the Textbook Request Procedure document for additional information.

• Faculty and staff can use UND’s Marketplace procurement system to shop for goods/items. Review the Purchasing Instructions guide to get started.

• Contact your department administrative assistant with any questions.

• For questions regarding grants, contact Gabe Salander or Rob Monette.
• For questions regarding F&A funds or any other budget or finance questions, contact Chelsea Larson.

Please contact administrative support in your area to reserve a meeting room or other space in the building.

Contact administrative support in your departmental area.

Complete the Marketing Request (COR) Request Form. This tracks your request and books the time required for project completion.

Please note that due to high demand and limited resources, you must allow a 3-4 week lead time for project completion.

You will need to complete a SWAG Request Form. Please allow a minimum of 2 weeks to fulfill your request.

Please contact Lesli Riskey directly for details.

If you need funding for a conference registration, complete the CEHD Membership/Registration Request Form.

If you need funding for conference travel, complete the CEHD Employee Travel Authorization Form.

If you need funding for a marketing project (e.g., specialized physical recruiting materials like banners or mugs, web banner ads, etc.), complete the CEHD Purchase Request Form.

Yes - there are several sources of up-to-date information for CEHD faculty and staff members.

• The Learning Curve is a college blog for general news, events, and acknowledgments. Questions or submissions for The Learning Curve can be submitted to kenya.zarns@UND.edu.

• CEHD Research in Press is a college blog that shares news, spotlights, and scholarship in research. Questions or submissions for CEHD Research in Press can be submitted to robert.stupnisky@UND.edu.
• In addition, you can stay informed and support the college by following us on social media:
  • Instagram
  • Facebook
  • X (formerly Twitter)
  • LinkedIn
  • YouTube

Congratulations! Please take a minute to share this information via the CEHD Media Form. This gives us all of the information we need to share your coverage in the college and social media, as well as archive it for future mentions.

Contact Kenya Zarns if you have any questions or need support regarding marketing and communications for CEHD.

Please reference the CEHD Gift Card Payment Procedure for guidance on gift card purchases, then complete the CEHD Gift Card Request Form to begin the process.

• CEHD employees should submit a CEHD Employee Travel Authorization Form prior to booking any travel.
• For assistance with the form, contact Heather Lotysz.

1. CEHD employees must submit a CEHD Employee Travel Authorization Form prior to travel. If approved, the employee should forward all relevant, itemized receipts and a copy of the approved travel request form to Heather Lotysz within two weeks of travel completion.
2. Heather will review the documentation and forward to the UND Shared Service Center for reimbursement processing.

All requests for travel reimbursement should be submitted within 2 weeks of completion of travel.

Travel reimbursement could take up to one month. To minimize delays, ensure that you book your travel appropriately and collect the appropriate itemized receipts. If you have questions about the requirements, please contact Heather Lotysz for assistance.

• For reimbursement, itemized, detailed receipts are required for everything except meals. All receipts must indicate the amount paid, not simply the amount due. Either a statement from the vendor showing the amount paid and by whom, or a bank or credit card statement showing payment to the vendor would be acceptable.
• Meal receipts are not required as employees are reimbursed at a per diem rate, based on the location and time of travel.

Third party booking sites (e.g. Hotels.com, Expedia, Priceline, etc.) do not provide enough detail in the receipt for reimbursement to individuals. Per ND OMB Policy 513, only receipts from the actual lodging establishment will be accepted for reimbursement. Employees will not be reimbursed for these costs without a detailed, itemized receipt from the lodging establishment.

CEHD has partnered with Bon Voyage travel to assist with flight arrangements and payment. Any CEHD employee can request this service by forwarding a PDF of their approved CEHD Employee Travel Authorization Form to carol@bonvoyagetravelnd.com. Bon Voyage will book the flight in accordance with UND travel policy and pay for the flight with a CEHD P-Card. The employee will not need to pay for the flight out-of-pocket.

Bon Voyage travel assistance is an optional service offered to CEHD employees. Questions about travel assistance can be directed to 701.772.6313 or carol@bonvoyagetravelnd.com.

No, due to the nature of credit card authorizations, Bon Voyage is unable to make hotel reservations.

Employees will need to book hotel reservations directly with the vendor (not a 3^rd party like Expedia) using their own credit card. The paid receipt for the hotel stay can be submitted for reimbursement after completing the trip.

Yes. Complete a CEHD Membership/Registration Request Form. Please wait for approval before proceeding with the purchase.

Upon completion, route a copy of the final approved form and the receipt for payment to the UND Shared Service Center at und.sharedservicecenter@UND.edu for reimbursement.

• If your request includes travel, use the Employee Travel Authorization Form.
• If your request includes memberships (or virtual conference registration), use the CEHD Membership Request Form.
• If your request includes goods/items, log into UND Marketplace and shop for the items needed. See the purchasing Instructions guide for more details.

For the 2022-23 academic year, all faculty have $2000 and staff have $500 that they can request to use for professional development (PD), like conference registration, travel, memberships, additional books, etc.

All CEHD employees can view their remaining PD balance by following these steps:

• Access link through Teams:
• UND CEHD Collaboration Team
• Go to: Files
• Open: CEHD Professional Development Dashboard.docx
• Click the link in the document to access the dashboard
• Once the dashboard opens, select your name from the dropdown
• Dashboard will display original PD amount, amount spent to date, and remaining balance for the fiscal year*

*The fiscal year runs July 1 - June 30. Thus, funds must be used for travel by June 30 in order to be counted in the current fiscal year allocation.

Note: the dashboard will be updated twice monthly on the 15^th and last day of the month (or business day prior). Expenses requested recently may not yet be reflected. The date updated will be reflected at the top of the page.

For questions related to your balance, contact Heather Lotysz.

A printable copy of the Travel & Expense P&P can be downloaded here.

You may also contact the following:

• Heather Lotysz - travel booking with a P-Card, form completion, and general travel questions
• Chelsea Larson - general funding questions
• Gabe Salander or Rob Monette - grant funding questions

CEHD employees should check with the Administrative Assistant in their departmental area for supplies.

If your desired item is not in stock, you can shop for it on UND Marketplace. Please refer to the Purchasing Instructions guide for details.